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Document Controller


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Job Details

Company AECOM

Job Title: Document Controller

JobID: 23339-1183226

Location: Jawor, POL

Description: **Business Line** Construction Services

**Position Title** Document Controller

Poland - Dolnośląskie


**Job Summary**

As a Document Controller you will be part of the on-site team and responsible for coordinating and managing all the document control and information flow requirements relating to incoming and outgoing drawings, instructions, requests for information, correspondence, and reports.

Job Duties:

+ Monitoring the information flow on the in-house collaboration tool (Project Wise).

+ Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.

+ General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing.

+ Assistance in translation of documents.

+ Information Management & Archiving:

+ Receive and archive all electronic information and hard copies as required.

+ Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol.

+ Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate.

+ Information Management System (IMS):

+ Prepare and issue formal Transmittals for all outgoing information.

+ Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents.

+ Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed.

+ Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time.

+ Act as first point of contact for contractor queries regarding the IMS and provide training where necessary.

+ Project Administration:

+ Monitor project programme to highlight key dates and aid their successful completion.

+ Prepare and update reports, minutes, and other documentation as necessary.

+ Assist team members with the relevant document management procedures.

+ Collect and/or track other data as required by the project team

+ Print drawings and documents as necessary

Specific Skills Required:

+ Proficiency in German

+ Good organizer.

+ Good communication skills

**Minimum Requirements**

+ Previous document control experience;

+ Experience with Construction Document Control systems beneficial;

+ Some construction knowledge/background;

+ Understanding of shop drawings / architectural drawings

**Preferred Qualifications**

+ Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools.

**What We Offer**

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


_Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM._

**_Job Category_** _Administrative Support / Secretarial_

**_Country_** _Poland_

**_Position Status_** _Full-Time_

**_Requisition/Vacancy No._** _167620BR_

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